Paññã.ai - Timesheets

How might we simplify the timesheet filing process and enhance resource tracking for employees and managers, transforming a confusing, outdated system into an intuitive, efficient solution?

This project was aimed at simplifying the weekly filing of timesheets for employees and improving resource tracking for managers providing HR teams with a centralized location for employee information, holidays, schedules, etc. The finance team also relies on this information. The previous version of the application was outdated, cluttered, and inefficient in delivering key information.

Client

mroads

Services

Design System, Visual Design Rebranding

Industries

Technology

Date

November 2022

Competitor Analysis

Analyzing competitors such as Clockify, Monday and Tsheets revealed strengths in user-friendly interfaces and streamlined workflows. Key observations included:

Intuitive dashboards that provided quick access to essential data.
Simplified approval processes that minimized bottlenecks in the workflow.
Effective integration of employee data management features.

Testing with Actual Users

Stakeholder Interviews

Stakeholder Interviews were conducted with the company owners.

Semi-Structured Interviews: Conducted in-depth interviews with key stakeholders to gather qualitative insights regarding their needs and pain points.

Thematic Analysis: Analyzed interview transcripts to identify common themes and key quotes that illustrate stakeholder challenges.

Gamification incorporates game elements into non-game contexts, game-based learning utilises actual games to create immersive and engaging learning experiences. The Octalysis framework by Yu-Kai Chou, outlines the 8 core drives of gamification and how they contribute to an engaging experience.

Octalysis emphasizes “Human-Focused Design” instead of mere functionality, optimizing human motivation and engagement within a system balancing both the intrinsic and extrinsic motivation of the user.

Ideation & Brainstorming

Identifying Themes and Possible Solutions

From the research data, we identified key themes and potential solutions:

Simplicity: Streamlining the filing process to minimize user error and frustration.
Centralization: Creating a hub for HR teams to manage employee data and schedules.
Visibility: Enhancing the approval workflow to provide managers with quick access to critical information.

Ideation & Brainstorming

Identifying Themes and Possible Solutions

From the research data, we identified key themes and potential solutions:

Simplicity: Streamlining the filing process to minimize user error and frustration.
Centralization: Creating a hub for HR teams to manage employee data and schedules.
Visibility: Enhancing the approval workflow to provide managers with quick access to critical information.

Visual Designs and Prototyping

Design System

I developed a comprehensive design system that ensured consistency across the application. This included:

A cohesive color palette to enhance visual clarity.
Consistent typography for improved readability.
Unified button styles and form elements to create a familiar interface for users.

2. Visual Design

The visual design phase focused on creating a user-friendly and engaging interface:

Dashboard Layout: A redesigned dashboard offered a clear overview of key metrics, making it easy for managers to track employee performance and approve timesheets at a glance.
Streamlined Filing Process: Simplified timesheet forms reduced user errors and made the filing process quick and intuitive.